How to add an email signature in Outlook

Shaant Minhas

outlook app

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The easiest way to stand out from your competition and look more business-savvy is to have your personal email signature enabled in Outlook.

By putting on an Outlook email signature, you not only give additional information to your clients, but also give all your messages an authority through your brand. It makes sense, then, to have your email signature set up; especially since Microsoft has enabled the option to sync email signatures across all devices. In this article, we’ll look at some of the best ways to add an email signature to your Outlook account. So, let’s jump right in.

How to add an email signature in Outlook

Adding an email signature to Outlook is a fairly simple process. You’ll be using the website for this. To get started, head to the and login into your account.

Once you’re in, head to Settings > View all Outlook settings. From there, select Mail > Compose and reply. Now type in a name for your email signature in place of the placeholder Edit signature name, and add in relevant designations in the space below it.

email signature

Under the Select default Signatures section, you can set up your email signature to appear in every new message and replies/forwards. Simply click on the dropdown menu of your messages, and select New messages or Replies/Forwards.

default signatures

You can also tweak other important settings easily. To do that, simply scroll down and make the relevant changes. After everything’s done, simply click on Save and all your settings will be stored for future.

How to add an email signature in Outlook manually

The above method is the best way to add about adding your email signature—it will add the signature not just to this specific email you’re sending right now, but will also streamline the process for the ones you’ll be sending in the future.

But if you don’t want to go down that route, we’d understand. If you just want to add an email signature to a specific mail, you can go with manual method instead. Here’s how:

  1. Head to the main menu in Outlook and select the New message.
  2. Type in your message, and when you’re ready to send the mail, click on the dot menu (…) adjacent to the Send option.
  3. From there, click on Insert signature and then add a relevant signature.

adding signature manually

That’s it. Do this, and you’ll be able to add in your signature manually. All you’ve to do now is click on Send.

Adding email signature in Outlook

Outlook Signature can help you be perceived as more professional and dedicated. So make sure to include an email signature in every Outlook message you send out from now on. We hope that the guide from above helped you in adding your email signature in Outlook.